Guide and FAQ
After filling in the form, read the notes below — important warnings and frequently asked questions are here.
Who is it for?
Used between the contractor and the property owner when out-of-scope extra work arises during a construction, renovation, or service job. Suited to those who want to list the amount of a quantity increase, a customer-requested change, or an item outside the original survey. Use a separate delivery-acceptance record for acceptance of the main work, and a separate custody record for a fixed asset.
Things to watch for
- Don't start extra work on a verbal approval and leave the record for later; a fee dispute becomes almost inevitable.
- Write each item on its own line; a single "various work" line makes review and objection difficult.
- Lines without an amount still show in the list but aren't included in the total; use that deliberately.
- Choose VAT and currency in line with your underlying contract and invoicing practice.
- This document doesn't substitute for an invoice; an invoice/e-document must be issued separately for payment and tax records.
When is an extra-work / progress-payment record drawn up?
It's drawn up when work not foreseen in the underlying contract, or left outside the original survey, arises. A written agreement on scope and unit price first, then performing the work, is the least friction-prone path.
For periodic progress payments, a period label (e.g., July 2026 progress payment) makes file tracking easier. Several records can accumulate on the same project.
The simple version is for a quick internal list; the detailed version suits a signed agreement. Choose based on how formal the relationship between the parties needs to be.
Writing items and amounts
Fill in the work description, unit, quantity, and amount as fully as possible for each line. The automatic total sums lines with an amount entered; lines with no amount can remain for descriptive purposes.
Tie the unit price to the underlying contract's unit prices or to a new written agreement. A "we'll figure it out later" approach creates a price shock once the work is finished.
Keep the VAT-inclusive/exclusive distinction clear. The VAT field opens in the detailed version; don't let it conflict with your bookkeeping records.
Relationship with payment and other documents
The record is an agreement; it isn't a payment instruction or an invoice. When payment is made, match the receipt with the record.
If the work is actually finished, a separate delivery-acceptance record can be kept. The extra-work amount list and work acceptance serve different functions.
This record turns the "extra work is done with written approval" clauses common in construction and renovation contracts into something concrete. Without approval, both parties otherwise take on the risk of doing unapproved work.
Usage notes
- The simple template has an item list and an automatic total; the detailed one also opens parties, date, VAT, and signature.
- Write each extra-work item on its own line; enter the amount for items with a known price.
- For unpriced or to-be-priced-later items, you can leave the amount blank.
- Amounts are totaled automatically; lines with no amount entered aren't added to the total.
- Issue an invoice/e-document separately for payment; the record is an agreement.
Legal information
Frequently asked questions
Related templates
Related guides
- What Is Additional-Work Payment (Hakediş)? Its Practical Meaning in Renovation and ConstructionA Turkey-specific, practical explanation of how to record additional work and payment entitlement (hakediş) in writing for renovation and construction labor jobs.
- Work Delivery & Acceptance Minutes: When and How to Draft OneUsing a delivery-and-acceptance minutes document in renovation, service and project work to clarify the defect list, payment and warranty process.
- 8 Points to Watch in a Renovation ContractA practical guide to clarifying scope, duration, payment plan, materials, additional work and delivery-acceptance clauses in renovation jobs.
This is a general-purpose template and does not constitute legal advice.